Lincoln University Research Archive aims to collect in one place the research produced by members of Lincoln University. That is, it's an "institutional repository" - a platform for the collection, organisation, access, annotation and preservation of the University's research outputs in digital formats.
By collecting the research output of the University into a single online space, we hope to achieve several benefits:
In addition, because Lincoln University Research Archive is indexed by OAIster, nzresearch.org.nz, Google, Google Scholar, and other search engines:
Because other researchers can find our research, they
all of which:
In addition, Lincoln University Research Archive:
We will accept items associated with the research carried out by the University academic community. This includes materials such as:
We have some general guidelines to help determine if a work is appropriate:
In addition, previously published items should have clearance from the copyright owner for inclusion in an institutional repository. This is covered in more detail in the section on Copyright and Publication.
Any member of the academic staff of Lincoln University, or affiliated bodies, or anyone undertaking research at the University, is welcome to add their research content to the Research Archive. See the next section for how to get involved.
Library, Teaching and Learning staff will also be adding content.
As a matter of principle, Lincoln University Research Archive is an open access repository, meaning that anyone with access to the Internet may access, view and download content.
It is possible to restrict access to some content if required, for example for an embargo period or to authorised users only. It is advisable to deposit restricted items into the Archive for preservation, even if open access is not allowed. However, we would normally want to make a description of the item openly available, even if the full item is not. Contact us if you require more information on access restriction.
If you are a current Lincoln University staff member you should deposit via Symplectic Elements in the first instance. This system is integrated into Research Archive so you only need to deposit in one place to manage both your papers on Research Archive and your research portfolio for PBRF.
Otherwise, the first step is to Log in to the Research Archive, using your Lincoln network username and password. This automatically registers you as a Research Archive user.
Once you have done this, contact us to explain which collection(s) you would like to deposit into, and perhaps a brief description of the type of material to be deposited. If it is a specific named series of reports, for example, we may need to create a collection for you.
We will then contact you when you are able to submit items, which you do by logging in and using the online submission form.
Submissions will be validated and approved by Library, Teaching and Learning staff before being made available through Lincoln University Research Archive.
Each collection may have particular guidelines about type of materials that are acceptable; for example, a thesis collection is intended just for theses and associated materials (e.g. data sets). Aside from collection restrictions, we can accept any file format that can be stored on your PC.
For presentation purposes, the Adobe Acrobat PDF format is best for textual materials, since the reader for PDF is freely available and widely used.
We prefer that Adobe Acrobat be used for conversion, and have provided some guidelines for producing quality PDF files.
If you are likely to be converting many documents, you should consider purchasing a copy of Adobe Acrobat, which can be done through ITS.
For assistance with converting other file formats please contact us.
No. There is no limit on the number of items an individual can submit to Lincoln University Research Archive, and there are no limits placed on the size of the collection.
In theory, the system can handle any size file, but there are practical limitations deriving from network bandwidth and the capacity of a user to download your content to their desktop.
Since web-based submission requires that you upload files from your own desktop, this should not be a problem.
For files that are too large for you to practicably upload, (such as very large data sets or large audio or video files), please contact us.
Because Lincoln University Research Archive is intended to provide for long-term, permanent access to research outputs, we strongly discourage removal of content from the system, and individual users are not authorised to remove items directly. However, there may be circumstances in which it is necessary to remove an item. In such cases, please contact Lincoln University Research Archive staff and we will take the appropriate action.
The permanent URL of any withdrawn item will contain a record with the item's metadata, and a note indicating that the item has been withdrawn from view (please note the item will normally still exist in our database but will not be made available for viewing, downloading or searching). The item's metadata will not be searchable, nor made available to search engines, but will be displayed when a citation elsewhere links directly to the item.
Yes. Lincoln University Research Archive can relieve you of maintenance chores for your files but you can still link to individual papers in Lincoln University Research Archive from your personal or department web site.
Yes, you retain any rights that you had prior to deposit. In the case of a published article where the publisher has granted special permission to you in order to deposit a paper, you will continue to retain those rights. We only require that you click on a Deposit Licence that grants us permission to make your work available, and confirms that you have the right to deposit it.
The Deposit Licence is an agreement between you and Lincoln University, allowing us to make the work available through the Research Archive, and to copy the item for preservation purposes. It is a LIMITED, NON-EXCLUSIVE agreement, meaning no copyright transfer occurs, and you retain all the rights you had before the item was deposited. The licence also asks you to confirm that you do indeed own the copyright on the item, and have the right to deposit it in Lincoln University Research Archive.
Please note that if you have published the work elsewhere, your publishing agreement may limit your ability to deposit items in repositories such as Lincoln University Research Archive.
You grant to Lincoln University the non-exclusive right to:
See the full text of the Deposit Licence for more information.
Yes, but your agreement with the publisher must allow you to do so, or you must obtain permission from the publisher.
Most journal publishers do not permit depositing of the published version, so you will probably need to deposit either a pre-print (draft before refereeing) or post-print (final draft after refereeing) version.
Many journal publishers now recognise the importance of "self-archiving" of your work in a local "institutional repository", and allow you to do so. It is important when signing publisher agreements to bear this in mind.
For information on protecting your rights to your intellectual property, go to http://www.sparc.arl.org/resources/authors/addendum.
Most publishers are happy for authors to "self-archive" copies of their papers in their institution's repository.
For a list of publishers' policies regarding the authors rights to publish pre-prints and post-prints in a repository such as Lincoln University Research Archive, go to www.sherpa.ac.uk/romeo.php. Or you can check your journal or publisher's policy using the forms below:
For more information about copyright, contact us.
The open access movement is about using the Web to open the research literature of the world to any user wishing to access it, for free. All that is needed is access to the Internet, and enough bandwidth to download the document.
The benefits of this approach are that:
More information about Open Access and Lincoln University's open access policy is on the Library, Teaching and Learning site.
This page has been based on the FAQ for Adelaide Research & Scholarship, University of Adelaide, with thanks.